Make it repeat: a standing schedule that runs itself
Jummah happens every Friday. Once your rota has the shape you want, you shouldn’t have to publish it again by hand every week. Tap Make this repeat once and Kadim keeps publishing it for you, week after week, until you say otherwise.
Make this repeat
- Open a rota that looks right: the roles, times and capacities you want every week.
- Tap ⋯ (Rota actions) at the top of the board, then Make this repeat.
- Kadim captures the shape of the rota: each role’s time is remembered relative to the anchor (car park stewards 45 minutes before Jummah starts, refreshments 30 minutes after, and so on). If the start time ever moves, every role moves with it.
Once a rota belongs to a schedule, the ⋯ sheet shows a quiet Repeats weekly marker in place of the button. Tap it any time to open the schedule page.
From then on it runs itself. Kadim plans the upcoming weeks and, once a day, publishes whatever is due so there are always about two weeks of published rotas ahead of today. Weeks further out sit as planned, ready but not yet live, so nothing is published months before anyone needs it.
Your daily digest, and why nobody else is texted
When the schedule publishes something, you get one text: a short digest of what went live, with the share link. Forward it to your WhatsApp group yourself, the same way you always share a rota.
- At most one text a day, no matter how many weeks were published.
- No text at all on days when nothing was published.
- Your team is never texted automatically by a schedule. Sharing stays in your hands; the only automatic texts volunteers ever get are the gap-fill nudges described in Publish next week’s rota and let gaps self-heal.
Change the time from a date
Clocks change, winter Jummah moves earlier. On the schedule page, choose Change the time from a date and pick one of two options:
- This week only. That one week takes the new time and is marked as hand-edited, so the daily sweep will never overwrite your change. Every other week keeps the standing time.
- This and every week after. The schedule itself changes from the date you pick. Weeks from that date onwards publish at the new time; earlier weeks are untouched.
Either way, weeks that are already published never move on their own. If a published week now has the wrong time, fix that week directly, then re-share its link yourself so everyone sees the new time.
Skips are for activities. Prayer never stops.
If your schedule is an activity, like Madrasa on Saturdays, you can skip the weeks it genuinely doesn’t run, such as half-term. Skipped weeks are simply never published.
Kadim works out which is which by itself: a rota made to repeat becomes a prayer schedule, and a task (posted from the tasks screen) made to repeat becomes an activity. There is nothing to choose, and no way to accidentally make Jummah skippable.
Prayer is different: Jummah is never skipped. Kadim will not offer to skip a prayer schedule, because the prayer happens regardless.
- Eid week is addition, not subtraction. Jummah publishes exactly as always, and you create the extra Eid rota alongside it with the normal create flow. More volunteers that week, never fewer.
- A second jamāʿah on the same Friday is just its own schedule: make the second rota repeat too, and both publish side by side.
The health strip
The schedule page carries a health strip so you can see at a glance that the daily publish is doing its job: when it last ran, when it is next due, how many weeks are live ahead, and how long it has run without you lifting a finger.
If a run was missed, the page says so loudly, so you are never left guessing whether next Friday’s rota exists. For how a schedule plans ahead and why only you get the digest, see How standing schedules work .
Good to know
- Pause and resume: pausing stops future publishing without touching anything already live. Resume picks up where it left off. While paused, the ⋯ sheet says Repeats paused instead of Repeats weekly.
- The old button still works: Publish next week’s rota does exactly what it always did, and it stays safe alongside a schedule; you can never end up with two rotas for one Friday.
- Your role matters: only coordinators can create, change, pause or resume a schedule.
Questions? Email support@kadim.co.uk .