See your safeguarding picture and export the audit
As a trustee you carry the safeguarding duty personally. When the Charity Commission asks, “we’re on top of it” needs to be provable, not a feeling. The compliance dashboard is that proof, live.
Everyone’s DBS status, at a glance
Open Safeguarding from your trustee account. Four status counters sum up your whole picture, and everyone serving at your mosque, whether volunteer, coordinator or trustee, appears in the register below with a status chip. Tap a counter to show only the people in that group; tap its active filter chip to remove that status filter.
Each chip reads Valid, Expiring, Missing or Pending. What each word means, and the levels and workforces behind them, is set out in The five DBS facts Kadim stores . In short: Valid is within its three-year re-check window, Expiring is due within 90 days but valid today, and Missing means no check on record yet, usually because the person hasn’t been asked.
For a more precise view, tap Filter. A bottom sheet lets you search by name or role, choose a DBS status and change the sort order. Apply the filters to refresh the register, or clear them to return to everyone. Kadim stores only what the status needs, and the certificate itself is never uploaded or stored.
Record a check that happened on paper
When someone shows Missing but you have their DBS certificate in front of you, tap their row. Their compliance detail opens in a bottom sheet, with their role and current DBS status together. Record check records exactly five facts: the level, workforce, 12-digit certificate number and issue date you enter, plus the fixed verified status that means you saw a clean certificate. The issue-date field won’t let you pick a future date. Save it, and the register refreshes itself on the spot: their badge flips to Valid, the row leaves the Missing group, and the detail sheet closes, so you’re never told “on file” while the row still looks red. The three-year re-check clock runs from the issue date, so an older certificate can show Expiring or Expired immediately. The dates decide, never a manual override.
This records that you attest you saw the certificate for this mosque. A manual check is a per-mosque record; it does not become a global profile record and it is kept apart from automatic Update Service checks. There is no notes box and no certificate upload: Kadim stores only the five facts, with the certificate number encrypted at rest, and never stores the certificate itself. Recording a check writes a who / what / when entry to the audit log. If something isn’t right, the message says exactly what: that a record already exists (renewals are a separate, deliberate step), that the person is no longer on your team, or that a detail like the certificate number or issue date needs another look. Only trustees can record checks; coordinators see the badges but never the certificate facts.
Chase an expiring check with one tap
Anyone showing Expiring has a bell button (Send a reminder). One tap texts them a reminder with the renewal steps, so you never have to compose the awkward message yourself. Every reminder is recorded in the audit log.
Run the annual policy review
Once a year, walk your board through the safeguarding policy and tap Start this year’s review. The review stays open until you’re done. Leave and come back whenever the board next meets. When everyone is satisfied, tap Sign off this year’s review: because this records a permanent, timestamped, audited legal fact, Kadim asks you to confirm first and names you as the signer, so a stray tap can never mint a sign-off. Once confirmed it appears on every audit export from then on.
The coverage line
If the year view is switched on for your mosque, the dashboard also carries one line the committee always asks about: Jummah coverage over the last twelve months, as a percentage of seats actually filled. Tap through to read the whole year, week by week (see Read a year of coverage before the committee meets).
While a schedule is new, fewer than four observed weeks of history, the line reads “still measuring” with the real number of weeks instead of a percentage. A fortnight of newness is not a 0%, and Kadim never presents it as one.
Export the audit
Export audit is on screen wherever you are working: on a phone it sits in the bar at the top of the dashboard, and on a laptop it is the green button above the readiness card. Tap it and hand the resulting PDF to anyone who asks: every serving member’s DBS status, the policy review’s sign-off, and the moment the document was generated. One tap, Commission-ready.
Who can see this?
Only trustees. Every time anyone, including you, views, exports or changes a safeguarding record, Kadim writes an entry to an append-only audit log: who, what, when and why. Even if your mosque’s subscription ever lapses, your read access to safeguarding records is never blocked. Compliance records are not a lever.